Time and Expence

Web-based Time and Expense Entry System:

In order to receive payment, your time and expenses are to be entered through our web-based time and expense system. Please enter and submit your time/expenses per the instructions below by noon each Monday.

You must have a user ID and password to begin entering time or expenses. 
This will be included on your Project Orientation Sheet.

Enter Time & Expenses: timeexpense.htm

Instructions Time Entry:

» Point your browser to timeexpense.htm » When prompted, enter user name and password » To enter a New Time Card – select Time Card/New Time Card » A new time card will be created with your name on it » Select the required project from the drop down list of current projects you are assigned to  (If you do not know your Project Name, leave it blank and B2B will enter when the time sheet is received.) » Enter the week ending date  The system defaults to 8 hours, Monday - Friday; (Adjust each day to reflect the correct hours worked.) » Save as *Draft or Submit

*Drafts: If a time card has only been partially completed and you wish to add more information later, simply select “Save As Draft”. The time card will not be submitted but all data will be saved.

Expense Entry:

» Point your browser to timeexpense.htm » When prompted, enter user name and password » To enter a new Expense Report – select EXPENSES/NEW EXPENSE » A new Expense Report will be created with your name on it » Enter the week ending date » Enter correct information by category for your Expenses » Save as *Draft or Submit

*Drafts: If a time card has only been partially completed and you wish to add more information later, simply select “Save As Draft”. The time card will not be submitted but all data will be saved.

Submitting a Time Card / Expenses (with receipts)

» Print it out, sign it and have your client manager sign it » Fax the signed Time Sheet or Expense Report (with all receipts attached) to AR Systems at    732-210-0205       by noon on Monday » Now select Submit. Note: This will lock the time card from further edits

To navigate time cards/expense sheets entered into the system, select TIME CARD/MY TIME CARDS or EXPENSE/MY EXPENSES and select the required view.

Changing Your Password

You have the ability to specify your own password. Click on CHANGE PWD, once the document opens, delete the contents of the Internet Password and enter your new password. If you forget your password contact Carol Newberger (            770-667-7223      ) or ( info@ar-sys.com ). As you have feedback/recommendations on using the site, please let us know via email so we can make the system as easy as possible to use.